DES PTC Meeting Notes
Monday, December 3, 2018
· Bingo Night
o Will be held on Friday, December 7, 2018, from 6:30-8:00 p.m.
o Our project has been set up through “All for Good”, the Disney Family Volunteering Reward Program. The Melssen’s, Stodola’s, Chapiewsky’s, and Olson’s are listed to volunteer.
o Set-up is scheduled for 5:30 p.m.
o November Scrip profit was $309.39.
o December Scrip will be sent home on 12/7 with a due date of 12/12.
· Box Tops
o Deadline for Box Top submission was 11/1.
§ Sarah Godfrey mentioned that she didn’t send anything prior to 11/1 as she didn’t even have a ½ gallon bag at that point.
§ Sarah now has a full bag to send in and that total will be $253.20; however, we won’t see that money until the April check.
o Box Top sheet was sent home the week of 11/26 so hopefully that will bring some more Box Tops in.
o We currently have $374.50 in our Box Tops account that will be sent in December.
· Milk Moola
o Chris James boxed up 9,100 caps/bag tops that were sent out around 11/19/18.
o We should see a check for approximately $455.
· All for Good Website
o Our account has been set up and we currently have 2 events listed; Monster Mash and Bingo.
o We received an email on 11/19/18 that we were approved to receive tickets for the Monster Mash event we held. Five park tickets will be sent to our organization within 30-60 days.
o After the Bingo event, we have to go onto the website and tell about our event and upload pictures.
o The group decided to move forward with holding an online and live auction in March.
o We decided to change the date for the live auction to the 3rd Saturday (March 16) so we avoid the Kiwanis Radio Auction.
o Julie Olson mentioned about sending out a Survey Monkey to ask people their preference on the format of the auction.
§ At this time we will hold off sending a survey since we really need to start sending out donation requests and get moving.
o Michelle Melssen will send an email to those people interested in helping with the auction to find a date that they can meet to go through the process.
o Maybe check with Key Club or High School clubs to see about their help with auction
o An Email needs to go out to teachers so they can start working on their auction classroom projects.
§ Teacher need to display their classroom projects at Parent/Teacher Conferences in February
§ Teachers should also talk about and promote their classroom projects via ClassTag.
o A suggestion was made about something for the kids to do during the auction
§ Movie in Small Gym
o A suggestion was made about “Giveback Items” at the auction
§ Purchase 1 and 1 for another family
o Some ideas to use auction money are:
§ Sitting space
§ Sensory Walk
§ Sensory Wall
§ Chrome Books in 2nd & 3rd grade ($200/each)
§ Garden Area to include shed and walking space
§ More Books for classroom libraries
§ Picnic Tables
§ Obstacle Course
§ Gaga Ball Pit – The school has written a grant through Menards for this.
§ Blue Building Blocks – The school has written a grant through DonorsChoose.
· Tentative Upcoming Events:
o Movie Night in January
o Bring Your Favorite Gal/Guy Night – Talk about bringing these events back.
o Bingo Night – February or April
o Valentine’s Dance – Do we want to do this?
· Treasurer’s Report
o Balance of just over $11,579
§ $7,000 is from the 2018 auction
· Next Meeting
o Monday, January 7, 2019, at 6:00 p.m. in DES library