DES Parent Teacher Circle

Subtitle

DES Parent Teacher Circle Meeting Minutes

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

2017-2018

DES PTC Meeting Notes

Monday, September 11, 2017

Attendees: 5

Welcome

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

·    Past Events:

·         Open House

o   Was held Thursday, August 31st

§  Pictures – 2:00-7:00 p.m.

§  Teacher/Classroom Visits – 5:00-6:30 p.m.

o   PTC Table

§  DES Info Page

§  T-shirt Order Forms

§  Scrip Order Forms

§  Copies of DES Newsletter

§  Movie Night Flyer

§  Box Top Baggies

o   We had one person sign up on the volunteer sheet.

o   We had a handful of T-shirt orders from Open House.

Upcoming Events:

·         Movie Night

o   September 15, 2017

o   We will feature the movie “Sing”

o   Michelle Melssen will ask Tom Harman to send out a reminder Infinite Campus message to ask for water bottle donations for movie night.  We haven’t received any donations yet.

o   Julie Olson will take care of ordering the juice boxes and picking up the popcorn.

o   Whoever can help from our group can meet at 6:00 p.m. to get everything set up.

·         Monster Mash 

o   October 20, 2017, from 6:30-8:30 p.m.

o   Julie Olson will email the DJ at D99.3 to see if he’s available.  If he’s not, Julie will let Michelle know and Michelle will contact the guy in Platteville.

o   We will have snack and photo booth in the cafeteria and coloring pages and Tic-Tac-Toe in the South Mall.

§  Chris James will check with her neighbor to see if she can get some gourds to use for Tic-Tac-Toe.

§  Michelle will email Mrs. Piper to see if she wants to take the photo booth pictures this year.

o   Michelle will ask Tom to send out an Infinite Campus message as we get closer to the event.  A flyer will be sent home a week prior.

o   We will also put a blurb in the DES newsletter for October.

o   We will want to send out a request for donations for pre-packaged snacks and bottled water.

Other Business:

·        Amazon Smile has deposited $28.53 into our account for the activity period of 4/1/17-6/30/17.

·         Friday Folder for 9/15/17

o   T-shirt order form is being sent home.

o   Movie Night reminder flyer is being sent home.

o   Information on Box Tops is being sent home.

·         Scrip Gift Cards

o   The next Scrip order form will be sent home in student folders on 9/29/17 for an October order.

§  Orders will be due by the 10th of each month.

o   Order forms will then be sent out monthly after that.

o   We will put a blurb about the Scrip program in the next DES newsletter.

·         DES PTC Funding Form

o   Julie Olson sent the form to all DES teachers and staff.

o   Julie mentioned that she needs to get the form in the hands of Erin Edgington so Erin can request funds for the upcoming Math Night.

§  A question was made to understand Math Night better.  Is this program something that the college students at UWP do for class credit?  If so, shouldn’t UWP be providing their students will food and beverages since DES is doing them a favor by letting them come into the school and facilitate math stations?

·         It sounds like this is not for class credit. It sounds like these students go around to other schools also and facilitate these math nights.

·         DES is asked to sponsor pizza and beverages.

·         Box Tops, Milk Moola, etc.

o   Muffy Swingen will not be handling the submission of Box Tops, Milk Moola, and the recycling fundraiser as her daughter is now in 6th grade.

o   Michelle had asked Muffy to drop off everything over the summer.

o   Michelle and her family took care of cleaning and boxing up 8,282 Milk Moola caps and 2,004 Milk Moola bag tops.  Five boxes in total were sent to Kwik Trip.  Waiting for confirmation from them.

o   Michelle also boxed up all the ink cartridges and cell phones.  Four boxes in total were sent to the recycling fundraiser through FedEx.  The boxes have arrived at the facility and we are awaiting inspection and confirmation from them.

o   Sarah Godfrey has volunteered to do the Box Top submissions.

o   Chris James volunteered to count up and box the Milk Moola caps and bag tops.

o   Deb Stodola volunteered to send in the recycling items.

·         Outdoor Musical Instruments

o   Julie Olson checked with maintenance about wood chips for under this new equipment.

§  Maintenance sprayed the grass and killed it.

§  No wood chips are needed.

·         School Auction

o   We have had no one respond to the “Help Wanted” ad we placed in the DES PTC newsletter that was sent out back in August.

o   It was suggested that maybe our group divvy up the contact list of people to reach out to for donations and we all work on it.

o   We need to decide what we want the auction revenue raised for to go toward so we can mention that in the donation request letters/emails/online submissions.

o   We will discuss more at the October meeting.

o   Julie Olson will send out an email to DES staff to gather their input on what they would like to see the auction money used for.

·         Events for 2017-18 School Year

o   Bingo Night – December 1, 2017

§  Michelle will purchase a Bingo cage and balls and plastic discs for marking

§  With the anticipated number of attendees for this event, our group decided it might be best to change the location from the Cafeteria to the Big Gym.  Michelle will ask Brooke in the office to change the location or find out if a new facility form needs to be filled out.

§  We also need the sound system.

o   Bingo Night – February 2018

o   School Auction – March 10, 2018 

o   Movie Night – April 6, 2018

o   Staff Appreciation – May 2018

o   Spirit Day – June 2018

·        Treasurer’s Report

o   Balance of approximately $3,813.56

·         Next Meetings

o   Monday, October 2, 2017, at 6:00 p.m. in the school library.