DES PTC Meeting Notes
Monday, February 12, 2018
The DES PTC promotes family and staff involvement to enrich the education of our children. We are not a fundraising group. We collect funds through Box Tops, milk caps, and Scrip gift cards. We hold many activities throughout the year such as movie nights, barn dance, Bingo, and an auction.
o Has been rescheduled to February 16, 2018, from 6:30-8:30 p.m.
o We will be in the cafeteria (small gym)
o A flyer will be sent home with students this week.
· School Auction
o Online Auction starts on 2/25/18; Live Auction is 3/10/18
o We currently have 29 silent auction items and 88 live auction items for a total of 117 items.
o Michelle has already secured some volunteers for the event.
§ We still need people to help with auction display and clean up
§ Michelle will ask Tom Harman to send out an Infinite Campus message next week asking for volunteers.
o Michelle shared a flyer that was created about the auction. Julie will get copies made and sent home with students the week of 2/19.
o The group discussed the two options that Mrs. Piper had mentioned to possibly include at the auction. 1) Outdoor Movie and 2) Class Sleepover
§ The group though the outdoor movie would be a better option.
§ Would like more information from Mrs. Piper on what exactly this would entail and who would be doing the leg work and supervising the event.
§ Michelle sent Mrs. Piper an email to ask for more information.
o The group discussed the possibility of the PTC donating a Pizza Party Certificate for the auction where the winning bidder’s child’s classroom would have a pizza party. The PTC would provide the pizzas and beverages.
§ The group approved to do this.
§ Michelle will create the certificate.
· Box Tops, Milk Moola, etc.
o Sarah Godfrey has submitted two Box Tops submissions. One in December for $278.70 and one in January for $181.10.
o There was a note sent to staff on 2/12 to turn in their Box Tops so we are assuming that Sarah will be sending in one more submission prior to the 3/1 deadline.
o Michelle will email Chris James to have her reach out to the person she has been communicating with on our Milk Moola account to see if we can cancel our current account that is set up with Sara Jones’ information and create a new account using the email@example.com address.
· Recycling Fundraiser
o Michelle researched a couple of other recycling places and provided the group with the information.
o It was decided that we will no longer do a recycling fundraiser as it’s not worth our time and effort.
· Wow! Fundraising Program
o Michelle had passed along information that Tom Harman had received from Wow! Fundraising.
o The middle school does a similar type of fundraising.
o The group decided to pass on this fundraising opportunity.
o Michelle will email this group and let them know we are not interested.
· Events for 2017-18 School Year
o Movie Night – April 6, 2018
o Staff Appreciation – May 2018
o Spirit Day – June 2018
· Treasurer’s Report
o Balance of approximately $3,000
· Next Meetings
o Monday, March 5, 2018, at 6:00 p.m. in the school library.