DES Parent Teacher Circle

Subtitle

DES Parent Teacher Circle Meeting Minutes

2017-2018

DES PTC Meeting Notes

Monday, January 8, 2018

Attendees: 4

Welcome

         The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, milk caps, and Scrip gift cards.  We hold many activities throughout the year such as movie nights, barn dance, Bingo, and an auction.

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Events:

o   BINGO

o   February 9, 2018, from 6:30-8:30 p.m.

o   An Infinite Campus message will be sent out the week of 1/22/18 to request volunteers.

o   A flyer will be sent home with students the week of 1/29/18 along with a volunteer request flyer if we still need volunteers.

o   A group will go out and get prizes in on 2/2/18. 

§  Goal is to get enough for 50 prizes around $5/prize for a total of around $250.

§  Smaller items such as packs of gum, Cosmo brownies, movie theater box candy, animal cubes, card games, etc.

§  DES Shirts and water bottles

o   We will plan on 10 games of Bingo.  Last games will be Cover ?All where the entire cards has to be filled. 

o   All in attendance will sign up to win a door prize.

o   Michelle will update the BINGO flyer and send to Julie Olson for copies to be made.

o   Snacks of granola bars, Goldfish cookies, and juice boxes will be provided about midway through the event.

o   Julie Olson will see if we can get Pizza Hut coupons for a free personal pizza to hand out to each kid as they leave the event.

Other Business:

·         Scrip Gift Cards

o   Scrip order forms for January were due 1/8/18.

o   We agreed that we will do a February challenge to hopefully drum up so extra business.  The individual class with the most Scrip order forms turned in will receive an Ice Cream Treat.

·         Box Tops, Milk Moola, etc.

o   Box Tops sent a check for $485.70 on 12/27/17.  Check arrived 1/9/18.

o   Chris James sent 4 boxes of Milk Moola caps in December.  Should receive just over $300 for them. 

o   Recycling Fundraiser

§  Michelle spoke to Eco-Phones back in early December regarding the Recycling fundraiser for the ink cartridges and cell phones.  We had sent in 4 boxes of ink cartridges and a few phones.  We received a check for $22.25.  For the time it takes to collect the stuff, print out the labels, and ship them, it?s not worth it to send these things to Eco-Phones.

§  Michelle researched a couple of other recycling places; however, they sound similar to Eco-Phones.  Not sure any of them are really worth the time and effort.  We can discuss at our next meeting.

·         FundingFactory.com (http://www.fundingfactory.com/)

o   Will receive credit for toner and inkjet cartridges that are undamaged and not previously remanufactured. 

o   Inkjets should be sealed in plastic bags if sent in with toners to avoid ink spills inside the box.

o   Will send a check once the balance reaches $25

·         Office Depot (http://myschoolrecycles.com/)

o   Will receive credit for any type of ink and toner cartridges that are not visibly damaged

o   May also receive credit for qualifying small electronics, such as cell phones and MP3 players

o   We can request free boxes from Office Depot and they will send them to us.

o   At the end of each month, they total the value of the items we returned and post a credit to our account.  Once the account?s value exceeds $25, they will send us an Office Depot gift card

·         School Auction

o   We will continue to offer the online auction for gift certificates and gift cards.

o   The online auction will run from February 25, 2018 to March 8, 2018.

o   All LIVE auction items will be ?preview only? on BiddingOwl.com.  Bidders will not be able to place bids online for any LIVE auction items.  These items will be strictly online as a preview.  Bidders can only bid on these items at the live event on March 10, 2018.

o   The LIVE auction will start at 9:00 a.m. with doors opening at 8:00 a.m.

o   The group approved to purchase an American Girl Doll from Jerilyn Faltz for $50.  Michelle will email Jerilyn to let her know.

o   Deb received information back on the cost estimates for replacing the playground?s swing set.

§  3-bay Single Post Swing Set - $3,445 for equipment

§  4-bay Single Post Swing Set - $4,500 for equipment

§  3-bay Arch Swing Set - $6,275 for equipment

§  4-bay Arch Swing Set - $8,040

o   Deb also had Gerber Leisure price a couple other pieces of equipment

§  Global Motion - $23,500

§  Outdoor Ping Pong - $5,000-$7,800

o   Auction money will be used for replacement playground equipment and/or new swing set. 

·         Events for 2017-18 School Year

o   School Auction ? March 10, 2018 

o   Movie Night ? April 6, 2018

o   Staff Appreciation ? May 2018

o   Spirit Day ? June 2018

·         Treasurer?s Report

o   Balance of approximately $3,395

·         Next Meetings

o   Monday, February 5, 2018, at 6:00 p.m. in the school library.